Groups

Groups view

The Groups view administers groups and their memberships. Through a group, you grant access to a knowledge space to several users at once. The subtitle of the view gives the number of the groups or the tenant whose groups the list holds.

The following information is available:

Column	Description
Name	Name of the group.
Description	Short description of the group. The column stays empty if no description is entered.
Members	Number of the users in the group.
Created	Time at which the group was created.

The following options are available:

Option	Description
Tenant list	Selects the tenant whose groups the list holds. Without a selection, the view shows Select a tenant to manage its groups…
New group button	Opens the New group dialog. See the Creating a group section.
Row of the group	Opens the dialog with the data, the members, and the grants of the group.
Delete row action	Deletes the group after the Delete the group "<name>"? Its memberships and grants are removed. confirmation.

Note

If no group exists yet, the view shows No groups yet. Create one to grant access by group.

Group dialog

Dialog of a group

The dialog carries the name of the group and administers its data, its members, and its grants.

The following options are available in the dialog:

Option	Description
Name field	Changes the name of the group.
Description field	Changes the short description of the group.
Save button	Applies the changed data.
Cancel button	Closes the dialog without applying the changes.

The Members area lists the users of the group with their email address and gives their number.

Option	Description
Add member (pick from the list or type an email) list	Selects the users that the group takes in.
Add member button	Takes the users in. After the addition, the dialog shows EMAIL added to the group.
Remove row action	Removes the member after the Remove NAME from this group? They lose the access this group grants. confirmation.

The Access grants area lists the knowledge spaces that the group has access to and gives the role granted for each.

Option	Description
Grant access to a knowledge space list	Selects the project that the group receives access to.
Role list	Selects the role of the grant: Viewer — can read and chat, Editor — can add knowledge files, or Owner — full control.
Add grant button	Grants the access to all members of the group.
Remove row action	Revokes the access after the Revoke this group's access to NAME? Every member of the group loses it. confirmation.

Note

If the group holds no member yet, the dialog shows No members yet. If the group holds no grant yet, the dialog shows No grants yet.

Note

For the Finance role, the User Management area does not appear in the user menu.